How To Connect Wireless Printer [Windows and Mac]

A wireless printer or a wi-fi printer does not need to be connected with a computer or other source in order to complete printing. It just requires to be connected to a local wi-fi network. So today we shall discuss about how to connect printer to computer wireless.

 

With the internet invading almost every aspect of our lives, it has made our devices smart too. The printers we had been using until sometime back recently required to be connected to the computer through USB to allow printing to occur. It was a bit time taking and required to be connected to a source throughout the printing process. But in recent years, the wireless printers have arrived, which do not require any wired connections or source to be connected with to enable printing. It just requires a power socket and a good wi-fi connection to print. Hence it is a very convenient option for both offices and homes. You don’t need to be in the same room as the printer to give a command for printing. Also, it eliminates the problem of multiple wires being connected from your PC/laptop to your printer. The best advantage it provides is that you can give a command from any device such as mobile or a laptop, so you can always print on the go and don’t need to install the setup of the printer by connecting it with the wires.

So if you have purchased a wireless printer recently, and wondering how to start using it, we are here to help you. This how-to guide is all about how to connect wireless printers to laptops, Mac, etc.

How To Connect Wireless Printer To Laptop

Nowadays, the wireless printers available can print directly through mobiles, laptops, tablets etc. Hence these printers are better-suited to our modern lifestyles than the traditional printers since these provide us with the freedom to print from anywhere using any device.

So if you have brought a new wireless printer and want to connect it with your laptop, you can go through this step-by-step guide here which will help you to print effortlessly using your laptop.

Before You Begin…

Wireless printers need to be connected with a network connection in order to work. If you are using the printer at home, this can be your home wifi network. If you have a wireless printer at office, this would be your office network connection.

How To Configure the Wifi With Your Wireless Printer

Step 1: First you need to configure your wireless network connection with your printer. The directions for connecting a wireless network with your printer vary according to the manufacturer. Hence, before beginning to use the wireless printer, you need to read the instructions manual first which came with your printer.

Note: Some brands of printers come with pre-installed software which enables the printer to automatically connect with the network whenever it is in range.

Step 2: Now you need to configure the internet access on the printer. You must follow the given steps while configuring your internet in the printer:

  • Switch on the wifi router and the laptop.
  • Switch on the printer
  • On the printer’s panel, go to wireless setup settings.

Step 3: Select the wireless SSID of the wifi network.

Step 4: Enter the wifi-security password in your laptop. The password is the WPA key or WPA passphrase for the router.

How To Connect Wireless Printer To Laptop [Windows 10]

Now that you have configured your wifi network with your wireless printer, you can now connect the wireless printer with your laptop.

Step 1: Switch on the printer.

Step 2: Open the Windows search box and type “Printer”.

Step 3: Next, select Printers and Scanners.

Step 4: Now select “Add Printers and Scanners”.

Step 5: It will automatically show the list of printers within the range.

Step 6: From the list, find the name of your printer and click on “Add device”.

Step 7: Now your printer must get connected with your laptop. This might take a while as the Windows sets up the necessary drivers and adds the printer to the laptop.

Step 8: In some situations, Windows might ask you to add additional software. If so, select the “Get App” option to download and install the software.

Step 9: When all the procedures for the setup are complete, you can give the command from your laptop to your printer through a wi-fi connection without connecting it with any cables or USB.

Troubleshoot: If Windows Isn’t Able To Locate Your Printer

Now there might be chances that due to some reasons, your laptop is not able to locate your printer. In such situations, you should solve the problem using the following steps:

Tip: Before trobleshooting for the probem, make sure that your laptop and the printer are connected to the same network.

Step 1: Now again return to and select Printers and Scanners>Add Printers.

Step 2: From there, select the option, “The Printer That I Want Isn’t Listed”.

Step 3: Now a troubleshoot window will open providing various solutions to find your printer. Select “Add Bluetooth, Wireless Network or Discoverable Printer”.,

Step 4: Click on Next.

Step 5: When the troubleshooting is complete, Windows will set your default printer to be the en you used most recently at your current location.

Step 6: Windows will first try to connect your device with the last used printer in the connected network. This setting can be changed and a new printer can be added.

Here is a video which shall explain to you everything related to how to connect your wireless printer to your laptop:

How To Turn Off the Default Printer Option From Windows

Step 1: To open Windows click on Windows Key+Q

Step 2: In the search box, type “Printer”.

Step 3: Select “Printers and Scanners”.

Step 4: Turn off the button “Let Windows My Default Printer”.

Step 5: From the list of devices, select the printer you wish to save as default.

Step 6: Next, a box will appear saying Manage Your Device. Select “Set as Default”.

Step 7: Now your printer has been saved as default.

 

BONUS: How To Print From a Laptop Using a Wireless Printer

Step 1: First, you should make sure that the following settings have been completed:

  • the printer is turned on
  • it is connected to wi-fi.
  • it has sufficient paper in its paper tray

Step 2: Open the app or web browser from the document you want to print.

Step 3: Click on the “Printer” option.

Step 4: From the document you want to print, select your option from the list.

Step 5: Select your printer from the option.

Step 6: Adjust your printer’s settings as required.

Step 7: Now, hit on the “Print” option.

Step 8: Your command will be queued in the printer’s command queue list. Wait for the pages to be printed and collect them from the output tray.

How To Connect Wireless Printer To Mac

Mac uses the iOS software to run its devices, which might get a little complicated for most of us. You can connect the local printers with Mac using cables, but it also includes printers connected to the Apple AirPort. Apple offers the AirPrint feature in its macOS and iOS operating system to enable wireless printing through compatible printers, or non-compatible printers through a computer operating on the Windows, Linux or macOS.

Before diving into the procedure to add a wireless printer to your Mac, it is important to know whether it is compatible with the MacOS software.

How To Check The Compatibility of Your Printer With MacOS:

You need to take note of two things:

  • Printer: The printer must be supported by the current version of OS X. Mac supports various varieties and models of printers. To check whether your printer is compatible with the current version of OS X, you can simply check the manufacturer’s website.
  • Method of Connection: There are various methods of connecting your wireless printer with your Mac. 

Before you begin…

  • Make sure that your printer and Mac are connected to the local wi-fi network, which must be the same.

How To Connect Wireless Printer To Mac

Step 1: Use the keyboard to give the command for Print (Command+P). Or you can go to the Menu Bar and choose File>Print

Step 2: Now, in the box that will appear in your screen, look for the printer drop-down menu.

Step 3: If the name of your printer appears in the list, then you can skip the next steps.

Step 4: If your printer is not showing, then you can click on the Add Printer option from the screen.

Step 5: You will see a menu appear. Look for your printer’s name on the list and select it.

Step 6: Make sure that the printer settings are set to AirPrint.

Step 7: Click on “Add” to add your printer.

Step 8: Now your printer is connected and ready to print. You can now give the Print command to your wireless printer.

Here is a tutorial video which will explain you better how you can connect a wireless printer to your Mac:

 

Conclusion

Connecting a printer can become tricky sometimes, especially if it is a wireless printer. Hence we have made this how-to guide for you covering all aspects of how you can connect your wireless printer in Windows and Mac. Do let us know if you have any queries or want us to take up any other topic for the next blog.

 

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