How To

How To Send a Fax [In 5+ Ways]

For a long time now, people have been using fax for business as well as personal communication purposes. And it has always kept evolving with technology. So you must know how to send a fax using the latest methods.

The fax was introduced a long time ago way back in 1843, with the basic telegraph machine. And with time, it became one of the convenient and time-saving ways to send documents to any person in seconds. So even if you have or haven’t heard about the fax, you might have to send one at some point in time. And while the traditional method of sending a fax, as we all know it, consisted of using a printer and telephonic lines for the transmission of the documents, the process has undergone a change. Now with the advancement in technology, it has become possible to send and receive fax through various online mediums such as emails, mobiles, PC’s, tablets. etc. This has made it one of the most popular methods used by businesses to communicate with each other or through their clients.

With every second person owning a smartphone nowadays, it has become easier than ever before for them to send and receive fax online through various third-party sites through emails. So if you find the traditional way of sending fax cumbersome and are want to know the other methods to send a fax, we are here to guide you. We have made this informational guide especially for you where you can find the different ways through which you can send a fax without the requirement of the setup of a printer or telephonic wires.

How To Send a Fax–

From Gmail/Email

The email has become a pivotal part of our lives when it comes to daily communication. This useful tool is used by everyone for communication in both personal as well as the professional sphere. And in recent times, it has become more powerful and enables us to do much more than send emails. So the scope of emails has extended to sending fax online.

So you can send an receive fax using any email platform. If you are wondering how to do so, here we have provided you with the necessary steps which you should follow to send a fax through Gmail or any other platform:

Step 1: If you already haven’t created a new Gmail account (through a browser or app)  through which you want to send the fax.

Step 2: Now compose a new message as you do usually by clicking on the Compose button.

Step 3: Now, in the To field, write the recipient’s fax number (including the area code), instead of the email id. For example, if the fax number of the recipient is 1-212-555-5555, you should enter in the To section. Since each fax number is individual, you need to ensure that the number you have entered is accurate.

Step 4: Now you can write the actual contents of the mail. Like the traditional fax, you can incorporate a cover letter with your fax document. You can even attach a document in JPG, Doc, PNG and Txt format. 

Step 5: After you have checked your document and are satisfied with it, you can hit the Send button. Your document will be transmitted instantly to the recipient. 

From iPhone

iPhone is a powerful device that allows its users to perform many functions on the go. So it has become possible to send a fax through iPhone. If you have to send and receive fax on a daily basis, then read the following steps on how to send a fax through iPhone :

Step 1: First, you have to download a third party app through which you can send fax online. We found Fax Plus to be a useful application so you can visit their site from the link above.

Step 2: After opening the app, register through your Gmail or Facebook account for free.

Step 3: Tap on Send Fax button and type the Recipients fax number in the To field.

Step 4: If you want to add a cover page, tap on the Add Text button. And for attaching a document, click on Add File.

Step 5: After you are ready to send the fax, you can tap the Send button.

From Outlook

Outlook is email service and personal manager from Microsoft that lets people manage their emails, tasks, calendars, etc. Another task which you can do using Outlook is sending and receiving a fax. Once you have registered with a fax service online, you can send a fax through Outlook as easily as you end a regular mail. So here we are going to explain to you how to send a fax through Outlook:

Step 1: First you need to ensure that your email settings are configured to enable you to send a fax. Go to the File Tab>New>Fax.

Step 2: If you haven’t registered with an online fax service yet, it will direct you to an online fax service site.

Step 3: You need to follow the prompts and sign up with the service provider. It will then take you to Outlook.

Step 4: Now click on File>New>Fax again.

Step 5: A message box will open like a usual email box.

Step 6: In the To field, fill in the recipient’s fax number. Add an appropriate subject line

Step 7: Attach the document you want to fax.

Step 8: Write the contents of the cover letter you want to attach if any.

From Computer

With the growing scope of the internet, it has become possible to send a fax through a computer. It does not require a bulky setup like printer or telephonic wires. So here we are going to provide you with the steps on how to send a fax through the computer:

Step 1: First, you will have to sign up with an online fax service website. We found eFax to be the best among the other options.

Step 2:  You then need to click on Start Faxing Now.

Step 3: Next, you have to choose your fax number. You have the options to choose between a local number or Toll-Free number. Then fill in your area code.

Step 4: Next, you will need to fill in your basic information, such as your name, email address through which you want to send a fax.

Step 5: Now, you need to provide your payment details.

Step 6: After you have finished creating your account, you can now log in to your account.

Step 7: Now click the option Send Faxes.

Step 8: A message box will appear where you can add the recipients and also select contacts from the recipient list.

Step 9: You can enter a subject line and message. If required, you can also attach a cover letter.

Step 10: You can also attach any document from the folder available in your Computer.

Step 11: If you are ready to send the fax, you can click on the option Send Fax.

So that you understand how to send a fax from a computer, we are providing you with a video:

From Phone

Our smartphones have become powerful than ever before. So you can send a fax from phone conveniently and edit it on the go. To enable you to send a fax from your phone, here we have provided you with a step-by-step guide on how you can send a fax from a phone. You need to register with an online fax service provider like eFax to send a fax through the phone:

Step 1: Download an online fax service provider app, like eFax to send fax through mobile.

Step 2: Now sign up with the service provider directly through the app.

Step 3: After logging in to your app, you can tap on the eFax logo and then go to your inbox.

Step 4: Then you need to enter the recipient’s fax number, or you can select any recipient from your contact list.

Step 5: You can write a cover page for your fax if required.

Step 6: Then you need to tap on the paper-clip or Attach icon to attach your fax document.

Step 7: Now cross-check if you need to make any edits in the document, and once you are ready, you can hit the send button.

This video we have provided here will help you explain properly how to send a fax through your Android smartphone:

From Mac

Mac is a range of personal computers designed by Apple. It runs on iOS and has got its efficiency and neat interface that allows its users to do much more.

So if you are wondering how to send a fax through Mac, here are the steps which you can follow:

Step 1: Download a third-party free online fax service app in your Mac.

Step 2: Register with the app and fill in the necessary details.

Step 3: Download the fax document which you want to send in JPEG, GIF, PNG and BMP or other formats.

Step 6: Enter the recipients country and fax number in the section provided.

Step 7: Now you need to click on the send button, and your fax will be sent.


We hope we could cover all the aspects of sending fax online through this guide and you found this guide useful. If you have any queries or want us to cover any other topics, please let us know in the comments section below.

About the author

Vivek Tripathi

Vivek Tripathi is the Lead in Research & Development of Editsoft Digital Pvt. Ltd. He is into Digital Marketing for the past 1 year and 6 months. His core areas of interests are Hosting Management, Wordpress Management, Security Configuration, Shopify, Digital Ocean, Graphic Designing, HTML Designing, Marketing Automation, ECommerce Web Development, Dropshipping Marketing, Hacking Support, Wordpress Web Development, Amazon Simple Email Services, Amazon EC2 and Search Engine Optimization.

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